• Administrative Assistant

    Posted Date 2 weeks ago(8/9/2018 4:27 PM)
    Job ID
    2018-1291
    # of Openings
    1
    Category
    Administrative/Clerical
    Job Location
    Washington, DC
  • Job Description

    DHA Group, Inc. is looking for an Office/ HR Assistant to support our headquarters office in Washington, DC. This position requires you to be able to obtain and maintain a Top Secret Clearance.

     

    The Office/ HR Assistant will have tasks across multiple departments but will have a focus on: Being the point of contact for our employees and the building, assisting the HR Manager, supporting employee onboarding & offboarding, taking care of the office and fulfilling office related projects. The mission of this role is to project a service mentality, as well as an attitude of gratitude at all times. This is essential in being the first and the last person that guests, customers, and employees see.

     

    Administrative Assistant

     

    Job Requirements:

     

    Human Resources:

    (Onboarding)

    • Perform Reference Checks for New Hires
    • Background checks
    • E-verify
    • Full lifecycle of employment in ADP (set up, update, terminate)
      • Update ADP with (employee anniversary dates, performance reviews, news, and announcements)
      • ADP Password resets
    • Full lifecycle of employment in HR Connect
      • Send HR Connect emails
    • Take over New Hire Orientation- once on boarded
      • Prepare DHA New Hire Welcome Bags
      • Prepare DHA New Hire Folders
      • Prepare and send New Hire Orientation Schedule/ Agenda
      • Coordinate with caterer for new hire orientation breakfast & lunch
    • Send email request/ set up
      • Outlook Password resets

    (Daily HR Responsibilities)

    • Manage and keep HR files up to date
    • Complete HR requests as needed
    • Maintain HR log/ No New Hire List          

     

    Office:

    • Place Orders- (Guernsey, Staples, DHA trinkets, business cards, New Hire Breakfast, New Hire Lunch)
    • Manage and Update Outlook distribution list
    • Update and Send out DHA contact list
    • Daily mail pick up/ send outs
    • Scanning
    • Maintain kitchen and office areas (clean, stocked, and equipped)
    • Maintain Printers: paper/ ink
    • Enter visitors in Kastle System
    • Greet visitors
    • Maintain Visitor Log
    • Maintain Security Cone & initiate hand- off at end of day
    • POC for building security

     

     

    Skills and Experiences:

    • (Required) Ability to obtain a Top Secret Clearance
    • (Required) 1 year minimum of HR experience and/ or Internship in a corporate setting with HR related work
    • (Required) Bachelor’s Degree
    • (Required) Experience with Excel & MS Office Suite

     

    Internal Recruiting Notes:

    • This person must be able to perform day- to- day tasks in a timely manner (8am start- ending the day at 5pm)
    • Ongoing Working Projects:
      • Updating GAL
      • Maintaining MCL
      • Correcting Name & Address Change List
      • HR File Audit
      •  
    • (Required) Able to multitask, great communicator, very organized, & a natural mindset for attention to detail

     

     

     

    About DHA:                                               

    DHA has been a trusted partner to the US Federal Government for 20 years.  We are a vibrant, energized and fast growing company serving the agencies which protect our freedom and way of life.  Our mission focuses on the intelligence, law enforcement and defense communities.  DHA adds value to every customer we serve by providing the best solution, talent, expertise and experience specifically tailored to each customer’s need.  We are proud of the company’s culture which is results-oriented and based on kindness, caring and compassion for everyone we serve as a customer, employee or teaming partner.

     

    Why DHA? Over the years, DHA has proven its ability to provide cost-effective, forward-thinking solutions, and exceptional service for customers. The trust our clients, teaming partners, and employees have in DHA is directly related to how we cultivate and value relationships. Our diverse clients include the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ), Veteran’s Administration, Department of State, U.S. Marshalls, Defense Logistics Agency (DLA), and the Department of Defense (DoD).  DHA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

     

     

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