DHA Group, is looking for a Jr. Accountant to support our headquarters office in Washington, DC. This position requires you to obtain a Top Secret Clearance.
You are part of the foundation upon which the company operates. Our corporate staff must operate smoothly, effectively and efficiently. Our operations staff must be able to rely upon the services provided by our corporate staff. They must focus their attention on clients and billable, deployed staff. You are a big part of allowing them to do that.
A lot is expected of you and a lot of support will be provided to you. You must be comfortable being stretched in many directions at any one time. You must be comfortable working with and supporting the highest levels of the company.
You must bring a college degree in Accounting or other area related to finance. You may substitute work experience in lieu of a formal degree, but you will need to be convincing. We would prefer you bring one year of experience “in the real world.” You must be able to obtain, and maintain a Top Secret security clearance to maintain your employment at DHA. You must be proficient in Microsoft Excel.
You must be willing and able to work full-time at DHA’s corporate headquarters which is located at 1299 Pennsylvania Avenue in downtown Washington, DC. Working from home is not an option until you have established a good working relationship with DHA and demonstrated your commitment and abilities. You should anticipate this taking at least a year to accomplish.
Specific Performance Expectations
You are responsible for overseeing the Accounts Payable lifecycle at DHA. You must be able to manage multiple relationships with many partners and vendors. You must be organized. You must be able to receive and enter invoices and bills into our Deltek Accounting System, produce checks and enter Electronic Funds Transfers (EFTs) on a weekly basis. You must be able to meet our weekly schedule, and yet have the flexibility to take on adhoc requests in a real-time manner.
You must be detail-oriented and diligent. You verify the quality and correctness of each bill and invoice you enter into Deltek. You know how to record it to the correct account in our Chart of Accounts. You ensure each charge has been approved by the appropriate individual before paying it. You don’t get board or sloppy – even after you have done it 100 times.
You must operate and conduct yourself in a manner consistent with DHA’s commitment to being a good corporate citizen to our partners, subcontractors and vendors. This means acknowledging receipt of invoices and bills. This means addressing questions or concerns you may quickly and directly with the partner or vendor. You must respond to “when will I get my check” requests in a respectful manner.
You are responsible for maintaining the Vendor Files which are part of our corporate records. These vendor files must stand up to the scrutiny of DHA’s external auditors, GSA auditors and IG Auditors. The entries in our files must be clear, concise and fully document the expenditures of the company. You must ensure each and every transaction with each and every vendor can be found in these files.
You are responsible for receiving and reviewing expense reports from DHA’s employees. This will involve hunting down those individuals who have trouble getting you the reports in a timely manner. You must be comfortable chasing people as it is just part of the job. You cannot develop a poor attitude towards the people you must chase.
You must parse the expense reports and be able to understand which charges are billable and to which tasks, and which are not billable and need to be charged to the appropriate overhead accounts. You must ensure each expense report is reviewed and approved by the appropriate manager.
Credit Card Reconciliations
You are responsible for reconciling the corporate American Express account. This account has many corporate credit cards within it and you will be responsible for distributing the individual bills and collecting the corresponding reconciliation reports. As with expense reports you will be hunting individuals on a monthly basis and you must be comfortable doing this as part of your job. You must ensure each reconciliation report is reviewed and approved by the appropriate manager. You must be able to enter each reconciliation report into our financial system and reconcile the monthly credit card statements.
Monthly and Year-End Close
You will assist with monthly and year end closing statements and packages. This will include producing and analyzing Cash Availability Reports, Profit and Loss Statements, Variance Reports, Forecast Reports, Overhead Reports, Contract Backlog Reports. You must be able to understand why these reports are produced and what they are used for. You must be able to demonstrate your ability to learn and improve from month-to-month and year-to-year.
Tax Compliance Reports
You will prepare and submit Federal, State, County and City Tax Reports throughout the year. The number of these reports is nearly 100 throughout the year due to the number of jurisdictions in which DHA operates. You must be able to ensure DHA proactively files these reports prior to the deadline in order to avoid penalties, fines and loss of operating licenses. You must also be able to respond to unscheduled notices as we receive them.
IRS Form 1099s
You will prepare and distribute all of DHA’s IRS Form 1099 to our vendors, subcontractors and 1099 employees. You must be able to ensure this is completed each year by the IRS deadline.
Other Accounting Responsibilities
You will be asked to support other aspects of our accounting and finance team from time-to-time. You will be asked to complete tasks which we cannot foresee or document completely in a job description. You must be open to changing tasks and accept additional duties willingly and cheerfully.
DHA has been a trusted partner to the US Federal Government for 20+ years. We are a vibrant, energized and fast growing company serving the agencies which protect our freedom and way of life. Our mission focuses on the intelligence, law enforcement and defense communities. DHA adds value to every customer we serve by providing the best solution, talent, expertise and experience specifically tailored to each customer’s need. We are proud of the company’s culture which is results-oriented and based on kindness, caring and compassion for everyone we serve as a customer, employee or teaming partner.